Affirmative Action Basics:
Location of each 4-H and HCE club must be identified on a county and/or city map along with the racial make-up of the club (number and percent of members by race).
The geographic area served by each club should be designated by appropriate boundary lines drawn on the map, along with the percent racial make-up of the youth of 4-H age, or general population in the case of FCE clubs, within the geographic boundary. The membership and population data can be noted directly on the map beside the name of the club, or on a sheet attached to the map.
Geographic areas cannot be designated based on race, color, or national origin. Criteria for boundaries include political subdivision, natural divisions such as rivers, railroads, highways, and streets, or traditional community patterns such as neighborhoods, city blocks, housing developments, etc. A general geographic radius may be used, such as "two mile radius" from the club meeting place. Clubs boundaries should reflect where 80% of the club membership comes from.
The 4-H Expansion and Review Committee, or Family and Consumer Sciences Advisory Committee as appropriate, may assist in determining the racial make-up of designated geographic areas if other data are not available.
Club boundaries and data should be reviewed and updated at least annually. The map and statistical information are for use by the agent and the appropriate advisory committee in planning "affirmative steps" for correcting racial and gender imbalances and expanding the program to additional audiences.
Club Boundaries / Maps
4-H and HCE: Club boundaries are indicated on a map, club by club, or each one on a separate sheet. Club boundaries should reflect where 80% of the club membership comes from. Club boundaries should not appear gerrymandered. For clubs of all of one race, draw the boundaries as close as possible. Watch closely that all reasonable actions are taken to integrate the club.
If an advisory body, or Extension group (4-H Club, 4-H Council, HCE club or board, etc.), has by-laws or written operational guidelines, a non-discrimination statement must be included as an integral part of the by-laws or guidelines.
Any written by-laws (4-H clubs, council, FCE board, advisory committee, need to have verbiage which includes non-discrimination statement.
Plans of Work/Potential Clientele
The Plan Of Work format includes a potential clientele table for each county major program by race (White non-Hispanic, Black non-Hispanic, Native American, Hispanic, Asian or Pacific Islander) and gender.
Potential clientele data may be obtained from relevant statistical abstracts, population census documents, and other sources including estimates by appropriate advisory committees.
Percent racial and gender composition of each potential audience is the basis for assessment of parity of clientele contacts by race and gender.
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